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Tuesday’s Tips: The Zen of Dropbox – Obey the Sync!

Tech guy Thomas MacEntee confesses to playing Stupid Data Backup Tricks and loses data when he doesn’t go with the Dropbox flow.

Tech guy Thomas MacEntee confesses to playing Stupid Data Backup Tricks and loses data when he doesn’t go with the Dropbox flow.

I’m here with a confession and some advice to NOT do what I did this past weekend. Many of you may find it hard to believe that a tech guy like me, Thomas MacEntee, someone who is a frequent advocate for backing up data, could fall into this trap.

But I did. And so could you. I blame it on the lure of Dropbox and its easy-going, easy-to-use style that can lull you into complacency. Well it is all my fault, I guess. Here’s what happened:

When I boot up my desktop computer each morning (it is, or I should say was, a four year old Inspiron desktop), it takes a while for programs to load and prepare for another day of abuse from yours truly. The longest wait is for DropBox to synchronize files which I can understand given I have some 6GB of data. Also, it is not unusual for me to update 200 to 300 files a day in my Dropbox account.

Patience is virtue that I don’t have time for

Usually I can fix a pot of coffee, empty the dishwasher and putter around with stuff in the kitchen until the computer is ready for me to use. Couldn’t I just work while Dropbox is doing its magic? Of course, but it can be slow, Google Chrome doesn’t open correctly, etc. My trusted machine and I had a routine and after four years we knew each other’s habits. Or so I thought.

I am not a patient person. Never was. Came out of the womb a week early. Could read and spell complex words by age 3. I’m the kind of person who stands in front of a microwave and yells, “Hurry up!”

So, I have a bad habit – and I mean B-A-D – of disabling Dropbox for the day. I always tell myself, “Oh I’ll let it synch later on tonite or tomorrow morning.” And usually that’s what happens. Except for this past Sunday night.

Do as I say, not as I do

I worked all weekend on many writing projects including FGS 2015 syllabus materials, a new lecture, preparing publicity materials for the ISGS 2015 Webinar series. You name it, I did it. And all while Dropbox was disabled. I hadn’t done a full synch since Friday evening.

After writing all day Sunday, I decide to go watch The Good Wife (one of my few television indulgences) and I come back to my office during a commercial and there it was: the blue screen of death. A glowing, ghoulish beam in a darkened room. And it was speaking in tongues. Well, there were lines of text that were just gibberish. Even the Tech Guy couldn’t figure it out.

So, I do what I always do: hold down the start button to do a soft boot. More like watching my computer kick the bucket. I spent an hour trying to work with the F12 Boot Options and F2 Setup Options to no avail. The basic issue: the machine could not find a boot device, likely because the hard drive failed.

What about a Boot Disk?

Yeah, what about a Boot Disk? If I had created one like I should have four years ago, then I might have a chance. But I’m a Tech Guy! I know what I’m doing. Making a boot disk is like reading the directions before putting something together. What’s the fun in that?

So now I’m on my way to the computer store down the block to try to salvage my data. Besides the Dropbox files that never got copied up to the Dropbox cloud, I have files for my business, ten years of taxes, and lots of other files. These were all files I deemed too important or personal to place in the cloud since they dealt with finances and health issues.

On the Next Episode of Stupid Data Backup Tricks . . .

Seriously, with Data Backup Day upon is this Saturday, I think I need to do a post on the worst ways you can mess with your data. But in the meantime, PROMISE ME you’ll do the following:

  • Always let the cloud program synchronize until it is done. Go for a walk. Have another cup of tea. Maybe even talk to your spouse. Just don’t interrupt what a cloud data program does best: secure your data files.
  • Create a boot disk. Now. Do not pass Go. Do not collect $200. Do not delay. Just do it.
  • Have another method of backup and AUTOMATE IT. I had been using the free AOMEI Backupper program I found on CNET to backup those personal files. But I should have set it up for auto backup on a weekly basis. My last good backup was this past August.

©2014, copyright Thomas MacEntee. All rights reserved.

4 thoughts on “Tuesday’s Tips: The Zen of Dropbox – Obey the Sync!

  1. Just a follow-up: I heard back from the computer repair shop and the hard drive was dead – irrecoverable. Well, I could have spent $500 for diagnostics but given the data I lost, it isn’t worth it.

    Onward and upward!

  2. Ouch, ouwie, ow, ow, eee, ah …

    Backup daily.
    Have more than one backup. Rotate them.

    Using Syncback I’m able to automate sending password protected zip files to my backup destination, so that’s what I do with Health, Finances and other files deemed exceedingly private.

  3. I have been using computers since the 1960s beginning with a Burroughs that included a key punch machine, card sorter, and a huge printer. I’ve lived through 8″disk, 5 1/4″ disks and all the way down to CDs and DVDs. I’ve had so many Microsoft computers, I’ve definitely lost track but I’ve never forgotten the frustration of all the mishaps such as you are experiencing with this latest blue screen of death.

    To date, I have 36.2 GB of data stored on Dropbox. I don’t turn my computers off each night – and yes, I have more than one – and I never disable any sync for programs I use. I use my computers daily for my profession, my hobbies, and my personal information and when I say daily I mean ALL day — more than 8 to 5! It’s been about 6 to 8 years since I’ve had any data loss or major problems caused by my computers. Have you guessed by secret? Yep, that’s right. I finally upgraded to using Mac computers! I would have thought that a tech savvy guy like you would have seen the light by now. Hope you do soon. It’s much less painful to change than you think.

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